March 2014 District Meeting Minutes

Montana Council
Lewis and Clark District
District Meeting Minutes
LDS Stake Center, 1015 15th Ave S
March 4, 2014

The meeting was opened at 7:30 pm with 11 District members in attendance. Thanks to all units in attendance and a request from Bill for every unit in the District to have a representative attend the District Meeting.

Minutes of the February meeting were approved after a correction to the Scouting for Food Dates.

Welcome, Introductions and Recognitions – Troop 43’s new Scoutmaster, RJ Grimley, introduced himself. Bill thanked Keith Hasbrouck and Ken Roberts for coordinating and conducting Leader Specific Training on February 15, 2014. There were approximately 28 Unit Leaders in attendance. Bill also thanked Dustin, Rex, Brian Vanderkolk and Greg Aderhold for coordinating and running the District PWD and Rain Gutter Regatta Races. The District registered 72 cars, 28 boats and 17 master’s division cars. Special thanks to Pack 43 for the use of their tracks.

Old/New Business Upcoming Events – Scouting for Food, March 22, 2014 (bag drop) – March 29, 2014 (food pick up) and deliver to Great Falls Food Bank, 1620 12th Avenue North; Trail to First Class, April 11-13, 2014 at Log Gulch on Holter Lake; District Award Banquet, May 9, 2014, 6 pm, 2900 9th Avenue South (United Church of Christ); Cub Day Camp, June 9-11, 2014 Wolves/Bears, June 12-14, 2014, Webelos, June 13, 2014, Tigers, all at Medicine River Scout Center (MRSC); MT Council Camporee, June 19-22, Townsend, MT.

Upcoming Training – Basic Outdoor Leader Training, April 11-13, 2014, at Trail to First Class campout.

Committee Reports –

MRSC: Peter Jennings provided updated of MRSC upgrades, etc.

Camping: None

Advancement/Eagle Board: None

OA: Tanner Dodge requested Cub Units contact OA leader Paul Grosvold to schedule cross over ceremonies. Also, units should schedule OA elections with Tanner. OA requirements include, Scouts must be first class or higher, have accumulated 15 nights of camping (only one long term camp can be included), elected be peers in Troop and approved by their Scoutmaster.

TFC: Tanner also provided an update on the Trail to First Class Campout (run by OA), April 11-13, 2014 at Log Gulch on Holter Lake. Cost is free to attend; however, if Scouts want a “great looking” patch, the cost will be $5. A list of TFC courses has been developed and will be posted to the blog soon. Troop’s attending are asked to sign up, first come first serve, with Tanner to teach the courses.

Scouting for Food: Bill provided on update that all Units should have received their bags and flyers. Units are reminded to begin no earlier than 9 am for back drop off on the 22nd and food-pick up on the 29th. Bill reminded Unit leaders that Scouts should be in uniform, utilize the buddy system, do not enter locked gates or residences, be safe when crossing streets, utilize sidewalks at all times, do not place bags in or on mailboxes and NOT to ride in the back of pickups during drop off or pick up. Scouting for Food coordinator, Deanna Rutten 406 217-1079, will be at the Scout office on the 22nd should leaders need additional bags or have questions and will be at the Food Bank on the 29th for food drop off.

District Awards Banquet: Deb Kemper stated the banquet will be on May 9, 2014, 6 pm at the United Church of Christ, 2900 9th Avenue South. Chili and/or cornbread cook off will begin at 5 pm. Participants can submit either their favorite chili or cornbread recipes or both. Other menu items include hot dogs, chicken, dessert and drinks. There is no cost to attend.

Deb also requested award nominations for Cubmaster, Scoutmaster, Venturing Advisor, Scouter, and Volunteer of the year be submitted to her by April 1, 2014. Nomination forms are being updated and will be posted to the blog soon.

Day Camp: Ken Roberts stated the Day Camp is on track. He also stated committee members are currently visiting Blue and Gold ceremonies to generate additional interest in Day Camp attendance.

District Executive Report – Dustin provided an update on why the Roundtable dates were changed to the 2nd Tuesday of each month. Basically, attendance has been very low or in some instances non-existent for several months. Attempting to generate more attendance and interest by making them stand alone meetings. Roundtables will still be held at the LDS Stake Center. District meetings will be held the 1st Tuesday of the month at the LDS Stake Center at 7:30 pm. The Investment in Character and Leadership (ICL), formally FOS, campaign has begun for the District. Please coordinate with Dustin to schedule your Unit’s ICL presentation. The District JET advancement statistic for 2013 was at 43%. This needs improvement. Unit leaders are encouraged to make sure boys are advancing and that the advancement is being recorded with the Council. The new Montana Council website should be rolled out soon.

District Commissioner Report – Rex stated there will be a College of Commissioner Science training in Missoula on March 15, 2014. Contact Rex for more information. Council advised long term camp definition for JTE purposes is any camping of 3+ days.

District Chair Report – Bill nominated Keith Hasbrouck to the Advancement/Eagle Board Committee. All in attendance responded with yeah. There were no dissenting votes. Bill announced the District has earned Silver JTE status for 2013. After careful analysis and discussion, it was determined the District JTE numbers were down from last year largely in part to Units not submitting JTE scorecards with their recharter packages. Only 5 JTE scorecards were received by the District. Bill stressed the importance of completing and submitting JTE scorecards in the future.

Adjournment at 8:45 p.m. Next Meeting April 1, 2014, 7:30 p.m. at LDS Stake Center, 1015 15th Avenue South.

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