November Roundtable and District Meeting Minutes

Montana Council
Lewis and Clark District District
Roundtable and Meeting Minutes LDS Stake Center, 1015 15th Ave S November 5, 2013

Roundtables 6:30-7:30 p.m.
Cub Scout – Friends of Scouting
Boy Scout – None. Cancelled

The meeting was opened at 7:35 pm with approximately 15 in attendance. Thanks to all units in attendance and a request from Bill for every unit in the District to have a representative attend the District Meeting and Roundtables.

Minutes of the October meeting were approved.

Welcome, Introductions and Recognitions – Bill thanked Keith Hasbrouck and Aaron Weissman for conducting Leader Specific Training this month. Bill thanked Stephen Boyd for putting on JOTA.

Old/New Business Upcoming Events – Popcorn Delivery November 7, 2013. Unit Popcorn Money due to Council November 25, 2013. District sold $221,000 worth of popcorn this year. Recharters are overdue if Units have not turned in. Please complete ASAP. District Chariot Races, December 7, 2013. Venue TBD. Merit Badge Pow Wow, January 11 and 25, 2013. Venue TBD. Klondike, January 18, 2013. Venue TBD.

Upcoming Training – None

Committee Reports –

Camping: Tim stated the committee is currently looking for a venue for Klondike.

Advancement/Eagle Board: Tim stated there are currently 11 Eagle Projects completed and 10 projects ongoing. Kyle Gilles recently completed his Eagle Project of placing a flag pole at the Siebel Soccer Complex. As a reminder, the Advancement Board meets on the second Tuesday of every month at 7 p.m., 3340 11th Avenue South (Peace Lutheran Church).

Chariot Races: Jay stated the committee is still looking for a venue and thus the date is subject to change. Race rules have been posted on the blog.

Merit Badge Pow Wow: Keith stated still looking for a venue. Counselors are lined up and schedule should be published shortly.

OA: Tanner Dodge requested Cub Units contact OA to schedule cross over ceremonies. OA will provide concessions at Chariot Races. Tanner Trundle from Troop 1 is the new OA webmaster and will be handling social media, facebook, etc. for OA. Next OA meeting is November 19, 2013, 6:30 p.m. at the Scout Office.

MRSC: Peter provided updated via Bill that he is working with Nelson Architects to complete a rendering drawing of MRSC to be used for mater planning and solicitations of donations.

Day Camp: Glenda stated they are still looking for volunteers, next meeting at MRSC on November 21, 2013 at 6:30 p.m. Design the Day Camp Badge Competition is due December 2013.

Cub Scout Blog: Sandy announced the addition of a Cub Scout blog on the District Web Page. Will be used for Cub specific information, ideas, questions, best practices, networking, etc.

District Executive Report – Dustin stated recharters are due and it would be helpful if Units put the paperwork in order, i.e., Adult Apps, YPT, JTE, etc. Dustin also stated the District is continuing with a Cub recruitment push through Thanksgiving. Dustin currently visiting local elementary schools. Call Dustin if Units have any recruitment events planned. District currently 44 kids short of goal.

District Commissioner Report – Rex stated recharters are due. Only two Units have completed and turned in. JTE Scorecards should be turned in with your recharter packages. Rex stated he and 4 others from the District recently attended a College of Commissioner Science course in Havre, MT on November 2, 2013.

District Chair Report – Bill announced District recharters are due! Also, he will be out of town for the December District Meeting. Peter Jennings will cover.

Other Business – Aaron Weissman announced that there will be a Montana Council Executive meeting held in Helena on November 16, 2013. Lunch may be purchased for $8. Contact Michelle at the Scout office to register. Contact Aaron to carpool.

Adjournment at 8:45 p.m. Next Meeting December 3, 2013, 6:30 p.m. at LDS Stake Center, 1015 15th Avenue South.