September Roundtable and District Meeting Minutes

Montana Council
Lewis and Clark District
District Roundtable and Meeting Minutes
LDS Stake Center, 1015 15th Ave S
September 3, 2013

Roundtables 6:30-7:30 p.m.
Cub Scout – Recharter and Popcorn
Boy Scout – Video presentation from Eagle Scout Mike Rowe (Dirty Jobs). Last roundtable for Commissioner Tim Hodges.

The meeting was opened at 7:40 pm with approximately 20 in attendance. Thanks to all units in attendance and a request from Bill for every unit in the District to have a representative attend the District Meetings.

No minutes of the August meeting were available for approval.

Welcome, Introductions and Recognitions – Bill thanked Troops 26, 28 and Pack 41 for their participation at the Scout Show during Baseball Night with the Voyagers. Bill thanked former DE Kyle Roberts for conducting the recent membership training and he also thanked Brad Weaver and Rex Jewett for conducting the recent recharter training.

Old/New Business Upcoming Events – Fall Camporee at Camp Rotary, September 20-22, 2013, Popcorn sales begin September 28, 2013; Recharters begin October 1, 2013 and are due October 31, 2013; JOTA at MRSC October 18-20, 2013.

Upcoming Training – Popcorn training September 12, 2013, 6:30-8:30 p.m. at Holiday Inn in Missouri Room; Leader Specific Training October 12, 2013, 8-12 for Cub Scout Leaders, 8-3 for Boy Scout leaders at the Scout office. Keith Hasbrouck will conduct Boy Scout Leader training and Aaron Weissman will conduct Cub Scout Leader training. Outdoor leader training will be offered in the spring at Trail to First Class. Thank you Keith and Aaron!

Committee Reports – Advancement/Eagle Board: Tim stated there were three project approvals this month. Tim also agreed to help the council distribute Lowes $100 gift cards to Eagle Scout candidates completing projects. MRSC: Peter Jennings discussed the need to develop a master plan and to identify a steering committee for projects at MRSC. JOTA: Steve Boyd discussed JOTA at MRSC October 18-20, 2013. Radio MB will be offered. Units are encouraged to camp at MRSC during the JOTA weekend. OA: Tanner Dodge stated OA is preparing for Fall Fellowship and their next meeting is September 17, 2013 at the MRSC. Cub Day Camp: Ken Roberts discussed date changes for the 2014 Cub Day Camp, June 9-11, 2014 for Bears and Wolves; June 12-14, 2014 for Webelos and June 13, 2014 for Tigers. Montana Council Camporee: Aaron Weissman announced the dates for the Montana Council Camporee are June 19-22, 2014, and will be held at the Fergus County Fairgrounds in Lewistown, MT. Unit registration is open through The L&C District has been asked to provide an activity. Any suggestions would be appreciated.

District Executive Report – Kyle Smith (acting) announced the new DE, Dustin Shoemake, should be in place on September 11, 2013, and will attend the District Popcorn training. Kyle also announced an increase in the Scout registration fee from $15 to $24 per National effective January 1, 2014, (current recharter cycle). New total cost for Scouts and/or Scouters $38.40 ($24 registration, $2.40 insurance, $12 Boys Life). Please ensure Unit collected fees are correct when you submit your recharter packet. Kyle stated the District budget request for 2014 is due the end of September. Bill will work with Brian Vanderkolk and the other program committees to finalize.

District Commissioner Report – Rex stated all recharter packets have been handed out to units and are due October 31, 2013. Rex also discussed the need for Units to input their service project hours into the module – The District service project hours are low primarily due to non-reporting. Contact your Unit Commissioner with questions and/or assistance.

District Chair Report – Bill announced the urgent need to fill the following District positions: Training Chair, Membership Chair, Public Relations Chair and Boy Scout Roundtable Commissioner. If you or anyone you know is interested, please have them contact Bill ASAP. Thank you to all the Units who regularly attend the District Meetings.

Other Business – None

Adjournment at 8:50 p.m. Next Meeting October 1, 2013, 6:30 p.m. at LDS Stake Center, 1015 15th Avenue South.